# Employee received a draft notice and disappeared: handling the paperwork

> A 2023 case: an employee sent the employer a photo of a draft notice and stopped responding. The company processed a dismissal due to mobilisation, but it later turned out the employee was not serving. We break down the correct sequence of actions and the documents that minimize legal risks.

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## The starting facts of the case

At the outset the employer had:

- A copy of the draft notice sent by the employee
- A dismissal order referring to mobilisation
- Lost contact with the employee
- Unofficial (unconfirmed) information that there was no service

## Verifying the fact of mobilisation

The employer sends an official request to the territorial recruitment centre (TRC). A reply of “not mobilised / not serving” becomes the documentary basis for further action.

## Which HR documents to draw up

A four-step sequence:

- An internal memo recording the circumstances
- An order cancelling the dismissal order
- A corrected timesheet
- A dismissal order with notification of the employee and proof of delivery

## Adjusting the timesheet

Corrections must rest on a package of grounds: the recruitment centre’s reply, the cancellation order, and internal materials documenting the loss of contact with the employee.

## Processing the dismissal and notifying the employee

The recommended approach: a cover letter, registered mail with delivery confirmation, and sending to all known addresses.

## Important nuances to reduce risks

Record attempts to make contact (letters, calls, screenshots) and keep proof of dispatch: receipts, tracking numbers, delivery confirmations. If a dispute is likely, the recruitment centre’s reply is ambiguous, or the employee works part-time or remotely — it is worth involving a lawyer.

## Contacts

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